Shelley Widhalm

Archive for the ‘Editing’ Category

Getting a Book Vision: Brand Editing

In Editing, Editing Advice, Editing Tips, Fort Collins Startup Week, Writing Advice, Writing Tips on March 15, 2020 at 11:00 am

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Loveland, Colo., author Harrison Hand signs a copy of one of his books. He spoke about self-publishing and editing during Fort Collins Startup Week in February 2020.

Do writers need editors? Yes. Do they need a brand? Probably. Do they need a why? Most definitely.

When writers start writing, they typically plan out the plot of their book or start with a character or two or a world-building premise. Or they jump right into the writing without a plan. The two types are plotters vs. pantsers.

The Why of Writing

But what about the why of writing? Why do you care about the characters? Why do they care about the story? Why should readers care?

These “why” questions are just a start. They also have to tie into the journalist Ws of who and what, or who are you as a writer and what you want to produce. The Ws are important for the business side of writing, or the branding and marketing of a book or series.

“What is your reason for writing your book? Why should the audience listen to the author?” said Harrison Hand, author or the Skyler Tortuga series, including the latest release, “Secrets of the Dragonfly Dancer,” and owner or The Harrison Hand Studio in Loveland, Colo.

The How of Publishing

Hand spoke about The Why during his one-hour presentation about self-publishing, “How to Publish Your Book for Under $100,” which he gave Feb. 24 during Fort Collins Startup Week in Fort Collins, Colo.

“You are your brand,” Hand said, explaining that building a brand about who you are as a writer and what you create is key to marketing. “Be sure to establish your voice, owning your words and owning your place in creating.”

Voice is part of that branding, alongside the books the writer creates, Hand said.

“The audience cares about both the creator and the creations,” Hand said, explaining that the audience wants to connect with the creator. “Marketing starts with the why; that’s how you connect with people. Why do you have this voice?”

The What of Finding Voice

Writers need to find their own voice, Hand said. He looks at writing differently than many other writers, where he is breaking the rules. He says it the way he wants to say it, he said. He advised once the writing (and hopefully editing) is finished to tie the book to something.

Hand’s Skyler Tortuga series is about bullying, and he wants to empower the next generation of readers to believe in themselves, where young female heroines learn that they can complete themselves without needing a romantic figure. He conducted a heroic reader crowd funding campaign, handing out paid copies of his books to children who are readers—his target is third- to sixth-graders.

Hand found a way to not need an editor by working with early readers, getting feedback and doing his own editing. He recommended jumping into the self-publishing arena before slogging about looking for an agent.

Where to Start

“Start publishing other stuff, get a following, create some buzz and credibility, and then it’s easier to find an agent for your great American novel,” Hand said. “They let the audience determine what’s interesting.”

Writers need to get the branding and marketing in place, or they might get noticed by an agent, but either way, knowing The Why is crucial to finding, keeping and growing voice, style and story.

Are Editors (Really) Necessary?

In Editing, Editing Advice, Editing as Part of Writing, Editing Tips, Fort Collins Startup Week, Writing Advice, Writing Tips on March 1, 2020 at 8:39 pm

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Do writers need to hire an editor to bring out the red pen? Or is better to get a self-published book out to market?

Do writers really need editors? Do they really want all that red ink and those corrections?

A self-published author I encountered at a class on self-publishing during Fort Collins Startup Week said he would never hire an editor. He said in his presentation to an audience of about 25 aspiring authors that he had several readers of his first story and got feedback and was able to publish his book for under $25 (now it’s about $125 with the cost of an ISBN). He also said he was able to make a profit right away.

Editing and Voice

I believe he has a point, but also hiring an editor gives that professional outside perspective to both improve the writing but also the storytelling.

The author said he does his own editing and artwork and looks at writing differently, where he is breaking the rules. He says it the way he wants to say it.

“Writers need to find their own voice,” he said.

I held up my hand and explained how I had good and bad experiences with editors. As a journalist, I worked with editors who changed my lead and my voice, inserting in their own voice, and that I did not consider them to be good editors. I reflected on “the importance of not changing the voice of the author as you are editing a manuscript.”

I also mentioned that editing happens at several levels from structural, or the overall content looking at things like flow and transitions, to the line level, or reading each line for errors in grammar, spelling and mechanics, plus things like word echoes. Both are important.

Why Hire an Editor?

Here are a few other reasons why hiring an editor can be a good idea:

  • Editors are trained to notice the small errors readers may detect but that are hard to find if you aren’t looking for them, such as a comma where there should be a period or the ’re words, such as they’re and you’re vs. their/there and your.
  • Editors memorize style guides and know how to look up things and which sources to use.
  • Editors understand grammar down to the fine details (I see it like the Periodic Table of Elements combined with a dictionary with the rules clearly visible and meaningful).
  • Editors are keen readers. Their minds are constantly editing all day long (which also can be annoying, since it’s a game but also makes reading more chore-like).
  • Editors understand voice and how word choice effects the sound and meaning of language, plus they know how to turn analytic writing into something that’s more conversational or vice versa.

Why Self-Publish?

Lastly, to bring on an editor is a choice. What’s more important is that writers write and look at their creations as something worthy of publishing. It can be a solo project, or there can be a team that includes a graphic designer for the cover and internal layout, an illustrator for the images and, of course, the editor to perfect the overall content.

It’s an investment to hire an editor or any other professional, and as the author/speaker mentioned, it’s more important to get the work out in front of an audience. The audience is the reader, and sometimes they want the story. Now!

Fast and Fun Tips for Editing

In Editing, Editing Advice, Editing Tips, Top Editing Tips on February 23, 2020 at 11:00 am

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Editing smooths out the beauty of writing so that what’s ordinary, like this table, becomes even better, such as with the ice pattern on top.

Editing is not easy, and for many, it’s not exactly fun.

It’s never a one-time thing either and often requires a couple of read-throughs. To be the most effective, editing needs at least three rounds: structural, line and proofreading.

Structural

Look through the entire document for the overall structure, or how the information is put together and presented to the reader. Make sure everything makes sense and is in a logical order with any explanations and examples fitting with the message.

Line Level

Check for errors in spelling, grammar, punctuation and mechanics; words that are missing or misused; and sentence structure that is awkward or clumsy.

Proofreading

Give a final pass to catch the errors not caught in the first analysis and second read-through, since it’s impossible to see every single mistake in a solitary read. This requires a careful, slow read word by word.

As you edit, there are several things to think about.

The Fast and Fun Tips*:

  • Cut the long sentences and use varied sentence lengths and structures; plus, mix in short and long paragraphs.
  • Cut unnecessary words and sentences that do not move the message along or confuse what you’re trying to say. This will get you to the essential meaning or intention of what you want to say.
  • Check for sentences that don’t make sense or are too technical or heavy in ideas.
  • Avoid repetition of words, facts and details.
  • Opt for the active voice over the passive voice. For example, say, “The dog ran after the cat,” instead of “The cat was chased by the dog.”
  • Keep verb tenses the same, especially within a sentence.
  • Replace adjectives and adverbs with nouns and verbs.
  • Avoid clichés, unless used for a specific purpose, because they serve as space fillers.

Lastly:

If looking at sentences or paragraphs is boring to you, hire an editor! Your writing will improve tenfold, and it will be clear, clean and concise. It’s worth the investment of effort, time and resources.

*I provided a series of articles on fast and fun tips, but didn’t get this last one in—I was sidetracked by the holidays and my New Year top tips.

Top 7 Editing Tips for 2020

In Editing, Editing Advice, Editing as Part of Writing, Editing Tips, Top Editing Tips on January 26, 2020 at 11:00 am

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Editing is a great way to get your geese in a row, such as the geese walking across the ice at the Foote Lagoon in Loveland, Colo.

Good writing only can go so far if there are errors in it—reading it is more difficult, and it’s hard to get the message if attention gets caught on a misplaced comma or a wrong word choice.

That’s where the chore of editing comes in, though it  takes time, precision and repetition.

Editing is best done on multiple levels and in several rounds to be the most effective. That’s because not every error can be caught in a single pass, since there are several things to pay attention to all at once.

What Editing Involves

Editing involves a close read and making large and small-scale changes to the look of the text. The changes are made at the line level, or each line of text, and at the structural level for the overall content with proofreading providing a final review of everything.

At the line level, editing involves fixing sentences and paragraphs for errors in grammar, syntax and mechanics, as well as spelling and punctuation. At the structural level, editing looks at the entire document for organization, structure and intended messaging, as well as transitions, adherence to the main topic and flow from one idea to the next.

To edit in layers, do a first read through for errors in spelling and grammar, words that are missing or misused, and sentence structure that is awkward or clumsy. Then ask if there are missing details or areas that need to be cut that give too much description or information. Edit the overall structure to determine if everything makes sense and is in a logical order with any explanations and examples fitting with the message.

Top 7 Editing Tips

  • Determine if there are boring parts or parts that are over-explained.
  • Look for needless repetitions, awkward transitions and poor word choice.
  • Cut unnecessary words and sentences that do not move the message along or confuse what you’re trying to say.
  • Use the active voice whenever you can.
  • Get rid of any inconsistencies in how things are stated and look for any elements that don’t carry through, such as a dropped idea or an incomplete example of the main topic.
  • Vary the sentence structures, so that not every sentence reads subject-verb-object.
  • Get rid of clichés, unless used for a specific purpose, because they demonstrate a lack of creativity.

One Final Thought

Editing moves a rough draft into a polished product that people will want to read. It gets rid of errors and unnecessary words and descriptions to get to the core or heart of the message.

 

The Best Editing Checklist

In Editing, Editing Advice, Editing as Part of Writing, Editing Tips on February 3, 2019 at 6:00 pm

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Editing is best done in layers to achieve clean and great copy.

Editing isn’t a quick fix of reading over an article, story or novel, making a couple of changes and hitting Publish.

It takes at least a couple of rounds of evaluating the overall content, checking for transitions and gaps in flow, and fixing paragraphs and sentences. It takes looking at the whole and the individual lines to make sure the result is a clean, easy read.

With my own work, I used to edit randomly, reading the text from start to finish over and over, but I found editing involves multiple layers of analysis. My original approach was time consuming and I missed things both at the line level (I’d reread the same things) and in the structure of the beginning, middle and end.

Simplifying the Editing Process

To make the process easier, I compiled an editing checklist to make sure I address the levels of editing, while also breaking the task into smaller parts so it doesn’t seem overwhelming and tiresome. After going through the list, the task is completed, and it’s time to do some more writing.

Editing can be done in any order, but it is best to include a read-through for errors in spelling, grammar, punctuation and mechanics; words that are missing or misused; and sentence structure that is awkward or clumsy.

As you edit, ask if there are missing details or areas to be cut that give too much detail or repeat. Also review the entire document for structure, consistency in approach (using the same types of bullets for example) and intended messaging. Make sure everything makes sense and is in a logical order with any explanations and examples fitting with the message.

While editing through the various layers, there are more specific things to check, and here is where the editing checklist is great to have on hand.

7 Things to Look for While Editing

  • Determine if there are boring parts or parts that are over-explained.
  • Look for needless repetitions, awkward transitions and poor word choice.
  • Cut unnecessary words and sentences that do not move the message along or confuse what you’re trying to say.
  • Use the active voice whenever you can.
  • Get rid of inconsistencies in how things are stated and look for any elements that don’t carry through, such as a dropped idea or an incomplete example of the main topic.
  • Vary the sentence structures, so that not every sentence reads subject-verb-object.
  • Avoid clichés, unless used for a specific purpose, because they serve as space fillers.

Writing without editing is a rough draft and work that is incomplete. Editing helps get the writing to the core and essential components of what you want to say.

Valentine’s Day and a Writing Love

In Editing, Loving Writing, Uncategorized, Writing on February 14, 2018 at 2:00 pm

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Besides writing, Zoey the Cute Dachshund is another of my Valentine’s Day loves!

Valentine’s Day is about declaring your love for someone—or something.

It’s about cards, flowers and candy. But it also can be about other loves— a hobby, a passion or a job.

For me, my love is writing, and a close second is editing.

Here are a few things to love about writing:

  • Writing is a way to figure out what you really think or feel about something.
  • It’s a way to be creative.
  • It’s a way to play around with words and language.
  • It’s a way to improve your understanding of words and how to be concise with language and how to effectively get message across.
  • It’s a way to express yourself, using your intelligent and creative minds at the same time.
  • It’s a way to make connections with text, memory or experiences that you might not otherwise make by thinking or talking.
  • It’s a way to tell stories and disappear into another world, where you don’t see the page and can’t tell you’re writing.
  • It’s a way to be whoever you want to be and do whatever you want to do, going places and doing things you might not do otherwise.
  • And it’s interesting to find out what it is you created after spending a few minutes or hours on a story or essay. It’s a process of discovery.

Writing is an accomplishment:

Lastly, it gives you a sense of accomplishment after completing a story, meeting a word or time goal and finishing a novel or other large project.

In essence, it’s reciprocal, just like love, because you give your words and you get back a product, starting in rough draft form. But as you get to know each other even more, you develop a relationship, turning something rough into your perfect match.

Top 10 Tips for Editing

In Editing, Editing Advice, Editing Tips, Writing Tips on January 21, 2018 at 6:00 pm

GeeseSummer1 2016

Editing is a way to get your “geese in a row.”

Editing is the hard part of writing—it’s not as sexy or as fun, unless you love fixing sentences, repairing paragraphs and restructuring the content.

There are many approaches to editing from looking at each line of the test to the flow of the overall story, blog or article. Editing can be as involved as the writing process, because it takes time and precision to find errors and make large-scale adjustments.

When I write novels, I do six or more editing rounds that take hours of work, whereas the writing is spilling out the story, trying not to think too hard about the sentences—I’ll get stuck if I do. Editing articles is quicker—usually they get two to three rounds to find those errors and check for flow, transitions and overall meaning.

In a general sense, editing involves anything from fixing sentences and paragraphs to looking at grammar, punctuation and mechanics and the entire document for the structure and intended messaging.

Top 3 Editing Rules:

  • Editing once isn’t enough—editing takes several reads to catch errors, because not every error can be noticed the first time around.
  • Editing is best done by at least two people, bringing more perspectives to the project and additional ways to find or notice the mistakes.
  • Editing is best in layers. Do a first read-through for errors in spelling and grammar, words that are missing or misused, and sentence structure that is awkward or clumsy. Then ask if there are missing details or areas to be cut that give too much detail or repeat. Edit the overall structure to determine if everything makes sense and is in a logical order with any explanations and examples fitting with the message.

7 Things to Look for While Editing:

  • Determine if there are boring parts or parts that are over-explained.
  • Look for needless repetitions, awkward transitions and poor word choice.
  • Cut unnecessary words and sentences that do not move the message along or confuse what you’re trying to say.
  • Use the active voice whenever you can.
  • Get rid of any inconsistencies in how things are stated and look for any elements that don’t carry through, such as a dropped idea or an incomplete example of the main topic.
  • Vary the sentence structures, so that not every sentence reads subject-verb-object.
  • Get rid of clichés, unless used for a specific purpose, because they demonstrate a lack of creativity.

Writing without editing is a rough draft and work that is incomplete. Editing helps get the writing to the core and essential components of what you want to say.

Why Exactly is Editing Important?

In Editing, Editing Advice, Editing as Part of Writing, Writing, Writing Advice on October 29, 2017 at 5:00 pm

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Once the writing is done, it’s time to take out the red pen!

Editing is part of the writing process, or most definitely should be, even for emails.

Too many errors, and expert status is lowered, and writers look careless, as if they do not know what they’re doing. It gives the message that it’s OK, because everyone else is doing it, so why not join in? There isn’t enough time, or it’s not necessary. It’s just a rough draft, but it needs to be sent off anyway.

If it’s fiction, it won’t get a read if there are too many glaring errors, despite the content. Or if it’s self-published, the writing looks amateurish, making it hard to trust the story and stay on the page—errors cause the eye to stop and notice them instead of the plot, characters and setting.

Editing and a review process are important for all writers, no matter the skill level, because no one can write anything great and perfect the first time. In the least, there could be a typo or a missed word.

Before editing, set aside the writing (unless it’s an email or communication that needs to be immediately sent off) for a day or hire a third party to review the work.

Here are a few reasons why editing is important:

  • To ensure what you wrote matches what you intended to say and that your message gets across.
  • To ensure what you wrote is what you meant to write, instead of what is actually there, such as saying “their,” instead of “there.” It’s harder to see your own mistakes.
  • To tighten up what you wrote, so that there are not repetitions of material or awkward transitions between ideas or paragraphs.
  • To add missing information or to correct factual errors.
  • To make sure the flow of thoughts and ideas is logical and that there is a good structure to how the material is presented.
  • To make sure everything is understandable with the right amount of detail, but not too much detail that attention is lost.

Hiring an editor to do that editing:

Writers can start off by doing a round of their own editing to fix anything they find before hiring an editor. Manuscripts with lots of errors or sloppy writing take longer to edit and, if the editor charges by the hour, cost more.

Or, hire the editor right away, but realize that editing is best done in at least two rounds, one for general editing and a second for proofreading to catch additional errors in spelling, grammar, punctuation and mechanics.

Longer manuscripts generally go through multiple stages of editing, including structural or developmental editing that looks at the entire manuscript, line editing at each individual line of text and then final proofreading to check for any missed errors.

Editing from an outside perspective can be more objective—writers get stuck in their own writing and love it because it’s their work.

The readers, too, will appreciate the editing, showing them that what they’re reading is worth their time and energy. An error won’t make them start asking questions about the meaning, the content or the writer.

 

Editing 101: The Multiple Forms of Editing

In Editing, Editing Advice, Editing as Part of Writing, Writing, Writing Advice on October 22, 2017 at 5:00 pm

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Editing is not a simple, one-step process, especially if the goal is to achieve clean, compelling writing that keeps readers wanting to read to the end.

Editing involves multiple layers from revising the overall structure of the manuscript to slow reading and evaluating at the individual line level. Editing has multiple names for those layers from the big picture of the rough draft to the small picture of proofreading of the nearly clean copy.

The Positive of Editing

When it comes to my own work, I wish I could read it once and think, “Oh, that’s nice,” and go on to more writing. But I know, too, that what I write is a rough draft and not close to the final product.

I find slight comfort in the fact that editing can be similar to writing as sentences, paragraphs and new ideas are added or removed to get to the core of the topic or story, so that there isn’t anything extra or boring or any mistakes detracting from the message.

Editing fiction can add a layer of entertainment with new scenes, sections of dialog or character qualities. For nonfiction, layering in details or inserting additional quotes can bring in more complexity, as long as the addition is tied smoothly to what comes before and after.

Levels of Editing

Here are a few different types of editing from the big picture down to the small detail, along with the tasks of each type:

  • Structural or Substantive Editing: Reorganize the manuscript for content or structure; make sure there are transitions between ideas; and clarify any areas of confusion or lack of data or a missing scene.
  • Stylistic Editing: Clarify meaning; eliminate jargon or awkward word usages; make sure the writer’s voice is consistent throughout; and make sure the entire text and the language within reads cleanly and smoothly.
  • Copy Editing: Edit for grammar, spelling, punctuation and other mechanics of style; make sure details and descriptions are consistent; and make sure the use of language and mechanics are consistent.
  • Fact Checking: Check for accuracy of facts by checking various original sources.
  • Proofreading: Read proofs of edited manuscript or give edited copy a final read-through for errors not caught in previous editing rounds.

Error-Free

The aim of the multiple layers of editing is to achieve clean copy that reads smoothly without too many extraneous details or detracting thoughts, ideas or information. By editing in layers, the idea is to catch all or most errors. This is difficult to do if you’re trying to understand the overall content at a quicker reading pace, while also reading slowly at the line level. The two levels of reading need to be separated into different steps.

Reading in layers allows for different attention levels to the text, so that all of the pieces come together in something that is interesting, readable and compelling from the first line to the end.

Fast Ways to Edit Fiction (or somewhat)

In Editing, Editing Advice, Editing as Part of Writing, Writing Advice on October 15, 2017 at 4:54 pm

To be fast and efficient in editing a short story or novel, it’s helpful to have a checklist and a plan.

The checklist helps avoid overlapping tasks, while also moving through them with speed and careful thought. The seemingly contradictory notions fit together when taking the short and long views.

Editing involves hours of work, but the work can expand if the edits aren’t broken up into parts and instead are carried out start to finish over and over again (the long view). Editing is better off in layers, focused on one step at a time (the short view).

First Editing Round

As a first step, read the entire manuscript through, looking for inconsistencies, areas where the story doesn’t flow or diverges unnecessarily and areas where boredom is the result.

When I edit my own work, if I question needing something, I cut and dump—and put the goners into my Cuts File (because I have trouble letting go). I read for overall plot to make sure things make sense and check for any inconsistencies in character, setting or action development.

Additional Editing

Here are things to look for in each editing pass, or grouped together if it makes sense:

  • Ask if the opening scene grabs the reader.
  • Cut any unnecessary scenes and strengthen weak ones. Make sure the scenes have a clear objective for the character and further the conflict, or opposition, to the objective to keep the action moving.
  • Look for any elements that are incomplete or not carried through, such as a dropped idea, a scene that ends too soon or a character that disappears without explanation.
  • Make sure the plot threads come together. Does the story have a beginning, middle and end? Are conflict and tension sustained throughout the telling? Does the story build with tension at the end of each chapter?
  • Make sure the characters are realistic with good and bad features and that they are distinguishable from one another. Are they fully fleshed out with personalities, backgrounds and unique physical characteristics? Does the reader care about these characters?
  • Ask if the dialogue is realistic and if the characters speak in ways that are distinguishable from one another. Look for consistency, accuracy and any repetitions in their identities, backgrounds and behaviors.
  • Remove any unnecessary back story, especially in the first 50 pages where action is needed to hook the reader, and make sure character histories are not provided too early in the story.
  • Make sure the pacing is compelling and right for the telling of the story.

A Final Thought

Remember, each time you edit, you get closer to the core of the story and the essential components, like a taut rubber band. The story becomes tighter, keeping the reader tense, on edge and ready to keep moving through the story.